COLUMBUS COUNTY BOARD OF COMMISSIONERS
127 W. Webster St
Whiteville, NC 28472
AGENDA
Monday, August 19, 2024
5:00 P.M. - Commissioner Pictures
5:30 P.M. – Closed Session
6:30 P.M. – Regular Session
1. Meeting Called to Order: Chairman Ricky Bullard
RECESS REGULAR SESSION and enter into CLOSED SESSION in ACCORDANCE with N.C.G.S. § 143-318.11(A)(3) ATTORNEY-CLIENT PRIVILEGE
2. Closed Session in Accordance with N.C.G. N.C.G.S. § 143-318.11(A)(3) AttorneyClient Privilege.
RECESS CLOSED SESSION and enter into REGULAR SESSION
GENERAL ACCOUNT:
Regular Session Resumes at 6:30 P.M.
- Invocation: Commissioner Chris Smith
- Pledge of Allegiance: Commissioner Brent Watts
- Approval of Agenda and Tax Refunds & Releases:
- 8/19/2024
- Board Minutes Approval:
- August 05, 2024 Regular Session
- July 31, 2024 Emergency Called Meeting
Board Minutes Section
- Public Input
- Administration – Adoption of the Proclamation of Appreciation for the Individuals
Who Assisted During the Storm: County Manager Eddie Madden and the Governing
Body is requesting adoption of the proclamation of appreciation for those who assisted
Columbus County during storm Debby. Pages: 1-2
- Presentation - FY 22/23 Audit Presentation: CPA and Director of Mauldin & Jenkins, LeAnn Bagasala will present the FY 22-23 Audit Report.
- Administration – Approval of the FY 22/23 Audit and Approval of the Amended FY 22/23 Contract: County Manager Eddie Madden is requesting approval of the following: a. FY 22/23 Audit
b. FY 22/23 Amended Contract from $130,000 to $145,000 for additional services
Pages: 3-6
11. Administration - Approval of the Resolution Declaring the Pickney Street Building as Surplus Property to Lease: County Manager Eddie Madden is requesting approval of the resolution declaring the Pickney Street building as surplus property to lease. (Eddie
Madden will be available for any questions the commissioners may have.)
Pages: 7-9
12. Transportation – Approval of the Updated Title VI Plan: Transportation Director Joy Jacobs is requesting approval of the updated Title VI Plan. The updates reflect changes to names and organizational charts made by the Transportation Advisory Board (TAB).
(Joy Jacobs will be available for any questions the commissioners may have.)
Pages: 10-52
13. Sheriff’s Office – Approval to Fill a Vacant Lieutenant Position with a Grant
Writer/Grant Manager: Sheriff’s Office Logistics Captain Robert Creech is requesting approval to fill a vacant Lieutenant position with a Grant Writer/Grant Manager. (Robert
Creech will be available for any questions the commissioners may have.)
Pages: 53-55
- Soil and Water Conservation – Approval to Accept the StreamFlow Rehabilitation Assistance Program (StRAP) Grant in the amount of $148,878 and Associated Project Ordinance: Soil and Water Conservation District Director Morgan Hayes is requesting approval to accept the StRAP Grant in the amount of $148,878 and associated project ordinance to be used for the clearing of debris that has blocked streams and drainage ways in Columbus County (Morgan Hayes will be available for any questions
the commissioners may have.) Pages: 56-59
- Health Services – Approval of Budget Amendments for Health Services: Health Services Director Kim Smith is requesting approval of the following budget amendments reflecting additional funds for Health Services:
- WIC Support & Client Services
- WIC Grant for supplies & salary
- Public Health Infrastructure: Local Workforce Development
Pages: 60-63
- Health Services – Discussion of Information Regarding Tropical Storm Debby Response-Well Water Testing: Health Services Director Kim Smith will discuss information regarding free well water testing that the state is offering for free. (Kim
Smith will be available for any questions the commissioners may have.) Pages: 64-65
- Attorney’s Office – Approval of the Resolution Authorizing Participation in the Tyco BASF Settlement Regarding PFAS Litigation: Attorney Amanda Prince is requesting approval of the resolution authorizing Columbus County to participate in the Tyco BASF Settlement regarding the PFAS Litigation. (Amanda Prince will be
available for any questions the commissioners may have.) Pages: 66-68
- Attorney’s Office – Approval of the Farmers’ Market Contract: Attorney Amanda Prince is requesting approval of the Farmers’ Market Contract extension for a term of one year. (Amanda Prince will be available for any questions the commissioners may
have.) Pages: 69-74
19. Emergency Services – Approval of the Memorandum of Understanding (MOA) with Robeson County for Mutual Aid: Emergency Services Director David Ransom is requesting approval of the MOU with Robeson County for Mutual Aid. (David Ransom will be available for any questions the commissioners may have.)
Pages: 75-77
- Emergency Services – Approval of the North Carolina Capacity Building Grant Agreement and Associated Project Ordinance: Emergency Services Director David Ransom is requesting approval of the North Carolina Capacity Building Grantin the amount of $185,000, grant agreement, and the associated project ordinance. This grant will be used for hiring an engineer to prepare permitting specifications on all of the emergency shelter locations. (David Ransom will be available for any questions the
commissioners may have.) Pages: 78-90
- DSS – Monthly Report: DSS Interim Director Dwella Hall will present the Monthly Report for July 2024. (Dwella Hall will be available for any questions the
commissioners may have.) Pages: 91-99
- DSS – Approval of Budget Amendments: DSS Interim Director Dwella Hall is requesting approval of the following budget amendments: a. Medicaid Expansion – additional funds
b. Rollover – calling up previously allocated funds
(Dwella Hall will be available for any questions the commissioners may have.)
Pages: 100-102
23. Tax Administration – Appointment of Renee Lashley as Deputy Tax Collector: Tax Administrator Needom Hughes is requesting appointment of Renee Lashley as Deputy Tax Collector due to the retirement of current Deputy Tax Collector Douglas Ward.
Renee Lashley’s appoint will be effective August 21st, 2024. (Needom Hughes will be available for any questions the commissioners may have.)
Page: 103
- Finance – Approval of FY 23/24 Pay Requests and FY 24/25 Budget Amendments: Interim Finance Director Heather Woody is requesting approval of the following:
Pay Requests FY 23/24
- Public Utilities - Environmental Chemists
- Aging – Rental Renewal Town of Chadbourn
- Animal Services – Vet Bill
- Animal Services – Hill Manufacturing – Janitorial Supplies
Budget Amendments FY 24/25
- Bolton Building - QRV Pages: 104-106
- Appointments/Re-Appointments/Replacements: Staff is requesting appointments, reappointments or replacements to the following boards, committees and councils.
| Legend: EB | = Entire Board | |
| Listed Zone # | = Individual Commissioner |
| Zone I: | Barbara Featherson | Zone V: | Brent Watts | |
| Zone II: | Chris Smith | Zone VI: | Ricky Bullard | |
| Zone III: | Giles E. Byrd | Zone VII: | Scott Floyd | |
| Zone IV: | Lavern Coleman |
| COMMITTEE | ZONE/ EB | PERSON(S) | EXP. DATE | BOARD ACTION |
| Water & Sewer Advisory Commission | I | William Christopher Barnhill | 6/30/2024 | |
| Water & Sewer Advisory Commission | II | Clarence Matthew Smith | 6/30/2024 | |
| Water & Sewer Advisory Commission | III | Margaret Gordon | 6/30/2024 | |
| Water & Sewer Advisory Commission | IV | David Parks | 6/30/2024 | |
| Water & Sewer Advisory Commission | V | Steve Long | 6/30/2024 | |
| Water & Sewer Advisory Commission | VI | James Worley | 6/30/2024 | |
| Housing Advisory Committee | EB | Ricky Bullard (Comm. Appt.) | 6/30/2024 | |
| Housing Advisory Committee | I | Jamie Reeves | 6/30/2024 | |
| Housing Advisory Committee | II | Michael Clemmons | 6/30/2024 | |
| Housing Advisory Committee | III | Ernie Freeman | 6/30/2024 | |
| Housing Advisory Committee | IV | Vickie Pait | 6/30/2024 | |
| Housing Advisory Committee | VI | Bonnie K. Prince | 6/30/2024 | |
| Housing Advisory Committee | VII | James Register | 6/30/2024 | |
| Housing Advisory Committee | EB | Kayla Murphy (Social Services) | 6/30/2024 |
RECESS REGULAR SESSION and enter into COLUMBUS COUNTY WATER and SEWER DISTRICTS I, II, III, IV and V BOARD MEETING
- Water and Sewer Districts I, II, III, IV, and V Combination Minutes:
b. August 05, 2024 Regular Session Board Minutes Section
- Water and Sewer Districts I, II, III, IV, and V: - Approval of the Quote to Purchase 2 Vehicles for Public Utilities: Public Utilities Director Harold Nobles is requesting approval of the quote to purchase 2 vehicles in the amount of $94,398 for Public Utilities. This purchase was pre-budgeted for FY 24/25 (Harold Nobles will be available for any
questions the commissioners may have.) Pages: 107-109
- Water and Sewer District II, III, and V- Approval to Purchase Property with State Funds on Hickory Hill Rd and Clarendon/Chadbourn Church Rd for Well Sites and Associated Purchase Agreements: Public Utilities Director Harold Nobles is requesting approval to purchase property, with state funds, on Hickory Hill Rd and
Clarendon/Chadbourn Church Rd for well sites and associated purchase agreements. These properties are to support infrastructure for Dothan Project. (Harold Nobles will be available
for any questions the commissioners may have.) Pages: 110-113
- Water and Sewer District II, III, and V – Approval to Purchase Property with State Funds on Lebanon Church Rd (Dothan) for Tank, Booster Pump Station, and Possible
Well Site and Approval of the Associated Purchase Agreement: Public Utilities Director
Harold Nobles is requesting approval to purchase property with state funds on Lebanon Church Rd (Dothan) for a tank, booster pump station, possible well site and the associated purchase agreement. (Harold Nobles will be available for any questions the
commissioners may have.) Pages: 114-115
30. Water and Sewer District II – Approval of the Boardman Meter Water Connection: Public Utilities Director Harold Nobles is requesting approval of the Boardman meter water connection contingent upon property purchase by the Town of Boardman. (Harold Nobles will be available for any questions the commissioners may have.)
Pages: 116-118
- Comments: Commissioners and County Manager.
- Adjournment